Some people have a “Host” or “External EPFL” status. These individuals are neither students nor EPFL staff, but they need an email address of the type firstname.lastname@epfl.ch.
It is possible to request an email address firstname.lastname@epfl.ch for these individuals, with the following prerequisites:
- They must have accreditation, a Gaspar account, and an Active Directory account (with the “User account in Active Directory” property set to “yes” in the Accreditation application).
- The request for the Gaspar account and AD account is made by the accreditor of the unit to which the person is assigned (see accreditation).
Only ONE personal email address per individual is allowed.
You cannot obtain a second personal account, even with a modified address. If necessary, you can request a service address
Email and calendar integration provided by Exchange servers is increasingly necessary in a professional context. Depending on the applications used to access emails, the integration is either automatic or requires the installation of add-ins.
The Exchange calendar, which is more focused on intranet use, is integrated with email. It allows:
- The creation of appointments (with oneself) or meetings (with multiple participants and/or a room)
- Delegation
- Management of contacts and tasks
- Synchronization with smartphones
- It is accessible via the web or with Outlook clients (Windows and Mac) and iCal (Mac)
Difference between an appointment and a meeting
What is the difference between an appointment and a meeting ?
- An appointment is a time slot that you reserve only for yourself.
- A meeting is an appointment to which you invite participants.
The different steps to create a meeting:
- Organize an appointment
- Add participants (optionally check the availability of the participants)
- Send the meeting request
- The request is sent via email in a specific format
- Your participant receives the appointment
- They confirm or decline their participation by clicking a button in the message
- You receive the various responses and can track the people who have replied
You have the option to share your calendar information with others.
By default, your availability from your main calendar is available to everyone (internal to EPFL). Your contacts can therefore see your free and busy time slots to schedule an appointment with you.
There are five types of statuses for your appointments and meetings:
- Available
- Working elsewhere
- Tentative
- Busy
- Out of office
Appointments and meetings are by default marked with the status “Busy” in the calendar. All-day events are by default marked as “Available.”
You can set up your email account to automatically reply to anyone who sends you an email. Automatic replies allow you to inform these people that you are out of the office and that your response may be delayed, as well as provide additional details, such as contact information. Please refer to the “Out of office message” section in this article to configure your out of office message.