Organizing an EPFL event

This section of our website contains everything you need to know about holding an EPFL event – the steps to take, deadlines to meet, rules to follow and more.
Quatre images illustrant l’organisation d’événement à l’EPFL : un rassemblement d'étudiants sur le campus, un amphithéâtre prêt à accueillir le public, une régie audiovisuelle en action et des amuse-bouches préparés par le traiteur

Organizing an EPFL event ©EPFL

Availability of event spaces during the construction work

The construction work that will be taking place on the Lausanne campus over the next five years could affect some of the spaces typically used for holding events. We strongly encourage you to seek alternatives to classrooms and lecture halls for your events. Here are some ideas:

SwissTech Convention Center

Meeting rooms at EPFL Innovation Park

Espace Copernic by Novae

Starling Hotel Lausanne

Mediacom Events (MEV) is the team that oversees on-campus events and can help you through the organization process. It serves as the middleman between EPFL, our community and outside businesses and organizations. MEV also coordinates the approval process with other EPFL teams and offices. This involves keeping tabs on requests and making sure all event conditions and requirements are met.

Who can organize an EPFL event?

Key steps at a glance

  1. Determine what type of event you want to hold.
  2. Select a date, bearing in mind EPFL’s academic calendar, and note the deadline for sending in your request.
  3. Read the rules for holding an event and start organizing the logistics.
  4. Prepare your application and the required documents.
  5. Submit your request using the Events form on ServiceNow.
  6. MEV, along with other teams as necessary, will review your request.
  7. You’ll be informed of whether your event (including the planned equipment, services and logistics) is approved.
  8. Send in a description of your planned logistics.
Tableau : Typologies d'événements

Types of EPFL events

Determine what type of event you want to hold (meeting, drinks event, on-campus booth, etc.)

Tableau : Agenda, délais et planification

Calendar, deadlines and planning

Select a date and note the deadline for sending in your request.

Logistics and EPFL rules

Read our guidelines for organizing your event logistics – such as the services available at EPFL and the conditions for specific spaces – and event-related rules.

Events by EPFL-recognized student associations

Here you’ll find information specific to events held by student associations: the procedures to follow, a description of EPFL’s quota system, the forms and other documents to provide, and guidelines to help you throughout the process.

Soumettre une demande

Events form

Submit your event request

Contact

EPFL P-MEDIACOM MEV
CM 1 264 (Centre Midi)
Station 10
CH-1015 Lausanne

Email : events@epfl.ch

Tel. : +41 (0)21 693 51 27

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