When making contact with a third-party financial contributor or client regarding a service or a sponsoring/donation offer, it is necessary to:
- Document the agreement with the third party (purpose, date and conditions).
- Determine the price/amount of the service.
- The name of the client, funder or donor.
- The amount and currency, the nature of the service.
- The date of the contract, the period during which the service was performed (if applicable).
- Payements termes and conditions.
.
Reference documents:
The reference documents for establishing a contract are as follows:
- The Financial Regulation (LEX 5.1.1). See Chapter 8 (revenue contracts, invoicing, collection & VAT) and Appendix 1 (overhead levy rates and distribution – indirect costs to be included in the price calculation).
- The EPFL Directive on Subsidies, Research Contracts and Technology Transfer (DSCRTT) (LEX 3.4.1). For further information and contacts, please visit Technology Transfer Office and Research Office websites.
- The Directive on sponsorship and patronage at EPFL (LEX 1.10.1).
- The Directive on the recycling and resale of IT equipment (Lex 6.4.1).
- The “GeC Working Instructions on General Contract Information“.
.
Specificity
It should be noted that for any contract of more than CHF 50,000, a request to open project funds must be initiated with the Research Office or the Philanthropy Department.
Contact Information
To send us your questions or suggestions, please contact the finance support: [email protected]