After successful passing of the candidacy exam, the PhD student organizes each year a follow-up meeting with the PhD adviser (and co-adviser), and the internal expert(s) from the candidacy committee. When deemed necessary, also the president of the candidacy committee can be asked to join.
These meetings are not an exam, but should provide additional guidance for the student. The PhD student will present a research update (10-15 minutes), share future plans, and can discuss any issues that may have come up.
This annual meeting should occur before the submission of the annual report and should take place with all parties present.
With an e-mail to the EDCB administration, the PhD student, with all parties copied, attests that this meeting has taken place.
In case of exceptional circumstances, separate meetings between the PhD student and the adviser or committee member are possible. Meetings with other professors, who were not necessarily part of the candidacy committee, are also possible.